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Travel expenses incurred for an event will be reimbursed pursuant to the German Federal Act on Travel Expenses (BRKG). These include, among other things, travelling and accommodation expenses.
Settlement has to be received by the Federal Office for Agriculture and Food (BLE) within 6 months following the expenses incurred (imperative time limit) for which you will find below. Original receipts are required.
The following list is intended to give you an overview:
| Accomodation | Necessary accommodation expenses in Berlin / Bonn will be reimbursed up to EUR 120.00 / 109.00 (incl. breakfast). Accommodation is necessary if the journey would otherwise need to start before 06:00 hrs or would end after 24:00 hrs. You would need to cover the accommodation costs initially. The overnight tax can be claimed in addition to the refundable overnight rate. Please note: if your accommodation expenses (incl. breakfast) exceed 109.00 EUR (Bonn) / 120.00 EUR (Berlin) 75.60 EUR (cities without limits) the reimbursement will be 75.60 EUR according to the BRKG. It is important to make sure that the hotel invoice clearly states the Bundesanstalt für Landwirtschaft und Ernährung, Friedrichstraße 130c, 10117 Berlin or Deichmanns Aue 29, 53179 Bonn as billing address and that you are named as guest. |
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| Flight | Flight expenses shall only be reimbursed on justified grounds. Train journeys are preferable in other EU countries close to the border. |
| Train | If the journey lasts longer than 2 hours, train journeys on high-speed ICE trains and travelling in 1st class will be reimbursed. If the journey time is less than two hours, the price of a 2nd class ticket will be reimbursed. Savings offers, BahnCard discounts and existing Germany tickets must be used. |
| Car | If travelling to/from the location of the workshop or to/from the train station or airport by car, you will be reimbursed via a mileage allowance. The reimbursement generally amounts to EUR 0.20 per kilometre driven up to a maximum of EUR 130.00. |
| Parking fees | When driving from the airport/train station by car, parking fees will be reimbursed up to the fee of the least expensive car park. When travelling to/from the location of the workshop by car, parking fees of up to a maximum of 15.00 EUR per day will be reimbursed. |
| Taxi | Taxi expenses shall only be reimbursed on justified grounds, these are for example: particular urgent schedule-related reasons in your individual case, overriding personal reasons (e.g. state of health), regular public transport is not available or not on time (waiting times from 30 minutes will be reasonable), rides between 22:00 hrs and 06:00 hrs. If there are no justified grounds as mentioned above, taxi expenses shall be reimbursed at a rate of EUR 0.20 per (taxi) kilometre. |
| Meals | There is a per diem to cover additional subsistence expenses (EUR 28.00 or EUR 14.00). The amount is calculated according to Section 4 (5) No. 5 Income Tax Act (EStG). Meals provided free of charge are deducted on a percentage basis (breakfast minus 20%, lunch / dinner minus 40% each). |
Please find below the form to apply for the travel increase.
In case of any questions, please do not hesitate to contact the organising team.